Alternatives to Doodle and other collaborative tools

Scheduling meetings and appointments with Doodle or sharing information via Dropbox is an extremely practical way to carry out our day-to-day activities. It's nevertheless worth the effort to look for alternative services that offer similar functionality, because data protection and data security should not be neglected at work.

The use of commercial, but ostensibly free services can be problematic. Critical issues include data protection, forwarding confidential data to services that are not trustworthy or which are financed with ads, and sharing user data.

With this in mind, we'd like to outline several offerings from TUM, LRZ, DFN and the Bavarian government, as well as license-free alternatives and certified services from trustworthy instances.

Voting, communication and collaboration

Type Service name Provider Information
Webmail LRZ TUM Mail
Meeting scheduler / simple polling / voting MyVote TUM MyVote
  DFN-Terminplaner DFN Terminplaner
Videoconference LRZ meet.lrz
  DFNVideoConference DFN VideoConference
Evaluation evaSys TUM evaSys
Instant messaging Jabber TUM Jabber XMPP
  Jabber TUM myTUM Jabber
  Rocket.Chat TUM / LRZ TUM Chat
Wiki TUM Wiki TUM / LRZ TUM Wiki
Document Processing ShareLaTeX TUM ShareLaTeX

Data sharing

Type Service name Provider Information
Cloud storage (synchronization over multiple devices and sharing with other persons) Sync&Share LRZ Sync&Share
Data sharing Gigamove DFN Gigamove
Public download (web) directory NAS-Filer LRZ Info NAS
Online workgroup storage TeamDrive TeamDrive Deutscher Cloudspeicher-Anbieter mit dem Datenschutz-Gütesiegel des Unabhängigen Landeszentrums für Datenschutz Schleswig-Holstein

Services that can be integrated into your website

Type Service name Provider Information
Forms For those using a central Typo instance: e-mail forms from Typo3
Please note that these forms are supplied without https. A secure connection - in other words https - is required for collecting personal data however. Please use the below-named server if applicable.
  TUM webforms TUM TUM webforms
  Feedback/contact form: portal TUM Documentation
Short URL Short URLs for TUM, myTUM and MWN addresses TUM Short URLs
  For those using a central TYPO3 instance: shortened URL in TYPO3 TUM
Geodata/Maps BayernAtlas State Office for Surveying and Geoinformation BayernAtlas
  Open Street Map OpenStreetMap Community
Video streaming service Multimedia streaming server LRZ Video Server